Choosing the Right Event Type
First step of any planning is to decide what type of event your planning as this will determine a lot of factors, such as the budget and the timeline.
Is this an event for a special birthday, an engagement, a christening, a baby shower, a book launch, a business launch, a business training?
Determining Your Budget and Timeline
Now that you've decided your type of event you can now determine your budget and as such your timeline for piecing everything together. Essentially the jigsaw puzzle can begin. An important thing to think about within your budget is whether you're doing all of the jigsaw puzzle? Are you doing all of the supplier find and coordinating it all together on the day or are you getting someone else to take over and do it all for you?
DIY or Hiring Help?
There are many options if you wanting someone to do it for you and if your unsure whether you have the budget to have help book a call . Having someone do it for you means nothing will be missed and you can just enjoy the countdown to your event, this can either be Full Service or Flexible and they will also have things in place for unforseen circumstances
Setting Your Event Timeline and Finding Your Vendors
Budget decided and you've made the decision to do the planning yourself, so what next? Well now you decide your timeline. When is the event taking place? Is it a year away or even closer as in the next 3-6 months?
Once this is decided its a case of finding your vendors. Google and also asking local facebook groups for recommendations will make this search process less overwhelming. Most events will require a venue, catering, decor, invites and some will also require staff if using a social club or dry hire venue.
Final Preparations for the Big Day
You've pieced the puzzle together and have all of your suppliers booked and now its the final preparations. Ensuring that all the suppliers know when they can get into your venue and where you want everything to be. Tiying up any loose ends such as goodie bags, any outstanding RSVP and any final payments to suppliers.
The Importance of Event Coordinators
On the day the biggest thing is to sit and watch all your hard work come together. After all it can get overwhelming trying to piece everything together and this is where a planner or coordinator, even on a flexible basis or just for the day itself, comes in handy as they identify the parts which may have been forgotten or not fully completed. They also come in very handy on the day if something has been forgotten or changes need making they usually have a solution that can be implemented without having to stop you enjoying yourself
So, what event are you going to plan?
